The advent of technology has brought many changes to the work environment. Several digital tools were implemented and introduced to reduce the complexities and burden involved in regular tasks. However, there is a reasonable argument that these digital tools are both increasing and decreasing the productivity of the humans. These tools comprise a variety of applications that are multi-faceted and have the potential to impact the significant business operations. Some of the impacts of these digital tools on the jobs and productivity are as follows.
Communication adheres to a 24-hour cycle
More communication can be both good and bad. Arguably, one might say that a lot of communication inherently means that a lot of productivity. However, it’s not therefore straightforward. Today’s plentiful communication choices implies that workers progressively got to alter interruptions to their advancement and with being ‘on standby’ because the results of checking work mails round the clock.
Some countries even think that the latter is of such importance that it must be addressed at a federal level. On the other hand, a constant access to phone and email also means that if any problems arise, there will be people to address them immediately.
A ‘too many cooks’ situation arises
With all the applications available to us, it is easy to find 20 different solutions for 10 different tasks. All the ‘cooks in the kitchen’ might sound like a positive thing, but will finally end up hindering your productivity. Not only will you need to constantly switch between apps and recall where you put something, but so too will anyone you are collaborating with, thereby compounding the negative effects and wasting heaps of valuable time. But with a few choice apps that promote collaborative efforts and perhaps have a central depository of information, you can easily avoid this situation.
Not all digital tools are used efficiently
This is especially true of the social tools. Companies that rely heavily on social media channels to conduct communication, file sharing, payment transfers, and so on, risk derailing their employees’ productivity even more. Given that employees need to log in to their personal accounts, it is easy to get sucked into perusing friends’ updates, photos, and following up on personal communications.
Before you know it, an hour can disappear from your workday. For the sake of productivity, social media may not be the best platform to conduct such daily tasks. Instead, save the social media for informal group announcements and general content sharing that is less job-specific. If it’s the inter-office chat function that you like, consider another program like Zoom or Google Hangouts, both of which have less social bells.
Worst-case scenarios are inevitable
As with several digital tools, electricity and internet connectivity will either make or break productivity. But sometimes the power goes out or the Internet goes down. Technical errors of such can have calamitous effects on the employee who is unsuccessful to save their progress or the manager about to deliver a presentation. Short of investing in a generator, these problems may not always be easily solved. The best factor you’ll be able to do to limit the fallout is to possess backups once potential. For instance, you’ll be able to save associate offline version of your slide show to a thumb drive. Otherwise you can use an internet program that saves your work as you go. As with the other a part of your company, it’s vital to form certain that current practices and procedures with digital tools square measure operating as effectively as they will be. If a tool isn’t operating, take a step back to gauge and if necessary, end the employment of the tool. Just be sure that the task that was being handled with the help of particular tool doesn’t fall through the cracks.